Automate each step, from declaration on your smartphone to reimbursement, and significantly reduce the time spent on admin.
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99% customer satisfaction
Expense management software that automates and simplifies your expense admin
Free your organisation from expense form admin!
Thanks to our expense form module with its intuitive interface, you can centralise and manage your employees' expenses.
Over 20,000 customers already use Kelio
Integration with your payroll software
Solution suitable for SMEs and large groups
100% compliant with labour regulations
Digitise your expense forms: speed, compliance, control
Say goodbye to piles of receipts and endless sign-offs! With expense management software, you can manage your receipts very simply:
Instant entry on mobile or computer by taking a photo
Smooth and automated validation
Offer a smooth experience to employees and managers, with transparent monitoring of reimbursements.
Tax and accounting compliance
Reduce errors and secure your processes with complete traceability and compliance of legal obligations.
Accurate monitoring of expenses
Control your budgets accurately via the real-time reporting of all professional expenses.
Key features of the expense form management software
Automatic entry of receipts
Send your expense forms in just a few seconds via the automatic receipt recognition, without manual re-entry.
- Mobile screenshot of receipts
- OCR for extracting amounts, dates and categories
- Entry possible from a computer
Customisable validation workflows
Adapt validation processes to your organisation and speed up processing with simple and traceable workflows.
- Circuits of approval by profile or department
- Several types of alerts
- Automatic notifications
- Validation or denial with a single click
Reimbursement policy
Apply your expense policy and automate mileage allowances with a precise calculation of travels depending on the rules of each employee.
- Management of fixed-rate / actual / capped-actual costs, etc.
- Automatic calculation of distances
- Customisable scales
- Multi-currency monitoring
Accounting and payroll integration
Transfer automatically the data validated to your financial tools to ensure reliable entries and save time.
- Export to accounting software
- Compatible with payroll
- No re-entry
Secure archiving and reporting
Centralise your documents, monitor your expenses and control your budgets with clear and accessible reporting.
- Legal storage of receipts
- Real-time dashboards
- Data graphics
- Export to Excel
With Kelio: expense forms make you save a significant amount of time
Security and integrity for your data
5-star client support
SLA 99.9%
How does Kelio work? Fully optimised expense management
Kelio revolutionises expense management by automating each stage of the process. Tax compliance, advanced management, automation: everything has been designed to simplify your daily life and optimise your financial management.
Descriptif
Step 1: Super-simple expense entry
Scan and save! With expense management software, just take a photo of your receipt.
Thanks to our AI, based on optical character recognition (OCR), the information is automatically extracted: the amount, date, type of expense by supplier, tax amount, etc., everything is pre-filled in a few seconds.
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Step 2: Validation by managers in a single click
Benefit from a fast, frictionless approval process ! Kelio automatically sends alerts to managers, who can validate or refuse an expense form in one click, wherever they are. Then, you can reduce back and forth and offer smooth processing of expenses.
As a result: more transparency, fewer delays and better budgetary management..
Descriptif
Step 3: Accounting integration and quick reimbursement
The Kelio expense form software integrates with your accounting and payroll software to facilitate data export and the automation of accounting entries.
No more re-entries, fewer errors and faster processing of reimbursements. In a few clicks, all the expenses are saved, accounted for and reimbursed as quickly as possible.
Discover how Kelio transforms the way of managing expense forms now!
Simply enter your expense forms in your HRIS
Thanks to a very simple interface, your employees will be able to quickly enter their expense forms. They can also attach their supporting documents, by scanning them or taking a photo directly. You also have the possibility to enter expenses for a third party and submit them.
Expense form software adapts to your reimbursement policy to enable you to better control your employees' expenses :
- Management of fixed-rate / actual / capped-actual costs, etc.,
- Mileage allowances (automatic calculation of distance travelled via Google Maps®),
- Management of mileage scales (fuel vehicle, electric vehicle, motorbike, bicycle, etc.),
- Multi-currency monitoring,
- Distribution by analytical areas.
Good to know
The reimbursement scales can also be adapted according to the profile of each person (sales representatives, technicians, management, etc.). These scales, customised according to the profiles of the employees, offer a fairer approach that is adapted to the specificities of each professional category, whether for sales representatives who travel frequently, technicians who incur travel expenses or management for more strategic expenses.
Similarly, the validation processes may differ depending on the reasons for the expense forms. This option makes it possible to optimise the process by paying special attention to the most sensitive or strategic expenses. For example, the costs incurred during a vocational training course may not be validated by the ‘usual’ validator but directly by the training manager.
Manage your expense forms from your smartphone
Simplify professional expense management with expense form software accessible on smartphone, designed for facilitating entry, monitoring and validation of expenses, even when travelling.
- Entry and validation of expense forms from a smartphone or a computer
- Optimised touch-screen interface of the expense form software
- Add receipts by taking a photo
- Immediate notification of the manager for each new expense form
- Fast consultation and validation of receipts
- Declaration of expenses as they arise
- Less omissions and losses of receipts
- Faster processing and reimbursements
- Improved compliance and transparency
The HRIS software that simplifies the validation of expense forms
Automate your approval process with an expense form software designed to smoothen HR processes and accelerate the reimbursement of employees.
- Sending expense forms to a dedicated approval process
- Automatic alerts to managers by email or by notification on the HR portal
- Possibility to send back an expense for correction
- Validation of expense forms via a PC or smartphone
- Automated notifications and reminders
- Reduction of validation deadlines
- Faster reimbursement of professional expenses
- Centralisation of the process in a single software
- Optimisation of HR management and employee experience
Monitor your employees’ expenses using dashboards
Benefit from a clear and instant visualisation with an expense form software featuring dashboards, to monitor all validations and reimbursements.
- Monitoring dashboard for visualising the status of expenses
- Overall view of professional expenses
- Instant identification of delays or interruptions
- Use of data with customised graphics
- Customisable export to Microsoft Excel® for statistical purposes
- Transmission of data to the accounting or payroll software
An expense form software that checks all your boxes
An expense form software for HR and administrative managers
With the HR software, there'll be no more paperwork and tedious processing! This expense management software automates every stage: online expense entry, quick validation, smooth accounting integration and real-time monitoring of reimbursements. Kelio offers a comprehensive solution that simplifies the work of HR and accounting teams by guaranteeing accurate monitoring and smooth integration.
- Real-time monitoring of professional expenses with a dynamic dashboard
- Expense sent back for correction
- Automation of the validation workflow with automatic alerts to avoid omissions
- Direct export of data to your accounting software for effortless accounting integration
- Detailed analysis and advanced reporting with customised exports and graphics
A smooth and fast workflow for expense processing by managers
Managers play a key role in validating expense forms. But with their many responsibilities, they don't have time to waste on complicated and time-consuming processes. Kelio expense form software offers simplified management, for fast and efficient processing.
- Optimised validation workflow for managers with automatic alerts
- Smart notifications to avoid delays via the sending of automated reminders so that validations are no longer delayed
- Visualisation of expenses and team expense forms
- Send an expense back to correction without disrupting the approval process
- Instant access to team statistics and reports to analyse professional expenses at a glance
- Synchronisation with professional bank cards via data import
For mobile workers: simplicity and speed in everyday life
Submitting an expense form shouldn't be a chore. For employees, self-employed workers and those who travel regularly, Kelio simplifies each step with its nomad access.
- Ultra-fast entry on smartphone and PC
- Data extraction of the photo via AI (OCR technology)
- Expense form filled in in a few seconds
- Instant validation and monitoring of reimbursements in real time
- Automatic calculation of travel expenses
- Error-free management of currency conversions
- Online storage available 24/7
- Archiving with probative value of professional receipts for 10 years.
Choose expense management software that optimises your organisation's accounting!
Why choose Kelio as expense form management software?
Managing expense forms can quickly become a tedious and time-consuming process for organisations. However, with Kelio expense management software, this task can be simplified and optimised thanks to its many advanced features.
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A solution respecting your reimbursement policy
A solution respecting your reimbursement policy
The Kelio software offers advanced user profile management, in order to customise access authorisations to the software and facilitate the entry of expense forms. Each user can thus access different types of authorised expenses, according to their profile and submit expenses easily.
The customisation of the expense form validation workflow defines validation stages depending on the organisation’s hierarchy.
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Reliable management assistance software
Reliable management assistance software
Once validated, the expense form is automatically saved in the accounting system, which guarantees the accuracy of the financial data. Kelio also offers advanced statistic tools as well as an analytical breakdown of expense forms, making it possible to monitor and analyse expenses by client, project, file, etc.
This feature provides increased visibility into resource allocation and facilitates strategic decision-making.
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Certified expense management
Certified expense management
Kelio guarantees infallible traceability and legal certainty for your organisation’s expense forms thanks to archiving with probative value.
The PDFs are sealed with all the necessary certifications and approved by the tax authorities: summary of the expense forms and expenses, supporting documents attached, server stamp, transaction history.
They have chosen Kelio expense management software
Saving time on expense form management
I recommend everyone to use Kelio software for expense forms. We save a significant amount of time. It’s simple, fast and beneficial for all.
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