Save valuable time when organising your meetings and find an available room in a matter of seconds, even at the last minute.
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99% customer satisfaction
Company meeting room reservation software: optimise your workspace booking process
Manage your meeting rooms via Outlook®, a touchscreen terminal or a web interface using an integrated, automated and secure solution.
Over 20 000 customers already use Kelio
Security and integrityfor your data
Publisher and manufacturer of HR and access control solutions
French-made
Make it easier to reserve your meeting rooms
Smooth meeting planning
Optimised use of workspace thanks to real-time availability information
Check availability, which is updated in real time, and minimise the number of empty rooms or reservation conflicts for your workspaces.
Hardware and workspaces protected by access badges
Safeguard your meeting rooms and the equipment contained in them by restricting access to authorised participants only, for the exact duration of the reservation.
Uninterrupted meetings thanks to integrated access control
Help your teams stay focused by preventing any unauthorised entry into the room during the reserved time slot.
The main features of Kelio meeting room reservation software
Kelio Visio touchscreen terminals for your rooms
Kit out the entrances to your meeting rooms with Kelio Visio terminals in order to:
- Check real-time availability while standing right there by the room
- Reserve a time slot straight away using the terminal
- Wrap up a meeting to free up the room without going back to Outlook®
Badge-based access control for every meeting
Ensure the entrances to your meeting rooms are secure with badge-based access control: only the organiser and invited participants may open the door, and only during the time slot specified in the meeting reservation.
Automatic room release
Optimise your use of workspace with automatic room release: as soon as a meeting is marked as closed via the touchscreen terminal, the room immediately becomes available for reservation in Outlook®, without the need for any further manual action.
Fully traceable reservations
View a complete history of room access and reservations for each time slot.
In the event of an incident, you can easily find out who accessed which room and when, enabling you to safeguard your workspaces with confidence.
Native Outlook® / Exchange gateway
Enable two-way synchronisation of your reservations between Outlook® and the Kelio software, without changing your employee's working habits.
Any reservation created or amended in Outlook® instantly transfers to the access control system, and vice versa.
With Kelio: optimise use of your meeting rooms
Solution for SMEs & large groups
39 years of software expertise
+ 20 000 customers
Save time with a simple, online room reservation tool
Many organisations use Outlook® to manage their meeting room reservations. However, reserved rooms are often already in use or, conversely, left unused. This meeting room reservation software is the ideal solution to enhance your Outlook® tool. It is designed to act as a gateway between Outlook® and access control solutions enabling you to optimise room reservation management without disrupting your users’ working habits.
- Check real-time room availability
- Reserve a room in just 3 clicks via the calendar
- Avoid duplicates and conflicts with automatic synchronisation
- Restrict access to rooms that users have booked using secure participant access badges
Optimise use of your meeting rooms
Are too many rooms being tied up unnecessarily because reservations have not been cancelled? Kelio automatically releases rooms that are not in use to ensure smart, flexible management. Thanks to the meeting room reservation software, your managers can assess how workspaces are actually being used and adjust the size or layout of the rooms. You will soon notice that your workspace resources are being allocated more effectively.
- Automatic release of empty rooms
- Monitoring of the actual occupancy rate
- Users are only authorised to access rooms during their reserved time slots
- Access to the room is restricted to the organiser and participants
| Before Kelio | After Kelio |
|---|---|
| ❌ Frequent conflicts, duplicates or forgotten cancellations | ✅ Synchronised reservations and automatic release of unused rooms |
| ❌ Up to 40% of rooms are reserved but unoccupied | ✅ Up to 30% of rooms are automatically released and reused |
| ❌ Time-consuming research, scattered information | ✅ Availability visible in real time via Outlook®, mobile devices or touchscreen terminals |
| ❌ Inappropriately sized spaces, under-utilised rooms | ✅ Accurate monitoring of occupancy rates to adjust the size and layout |
| ❌ Hardware in the room that is at risk of theft or damage | ✅ Equipment safeguarded via room access control; reservation history available |
Manage your meeting room reservations with ease using Kelio!
Ensure a seamless user employee experience by making reserving a room intuitive
Your teams would soon be discouraged by any tool that requires complex training. That is precisely why Kelio has been designed to integrate naturally with the way you work:
- Quick reservation process without the need for IT support
- Multilingual interface
- Automatic notifications to remind you of the schedule and which meeting room to use
- This makes reserving a meeting room as simple as sending an email
Why entrust your meeting room reservation management to Kelio?
Kelio is the only solution that combines reservation software and physical access control within a single, integrated ecosystem, enabling simple, secure and reliable room management — across all your sites.
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A room reservation system natively integrated into your HRIS
A room reservation system natively integrated into your HRIS
Kelio natively connects Outlook® to its proprietary physical devices, including X4 and X7 terminals and access readers, via a dedicated software gateway. The result: your employees continue to make reservations as before, while Kelio manages everything in the background, without any hassle or the need for duplicate data entry.
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Physical access subject to reservation, in real time
Physical access subject to reservation, in real time
Thanks to the direct link between the reservation software and the access control system, the door to the room only opens for the right participants, at the right time. No more interruptions during meetings or rooms being used by unauthorised people – your hardware is safeguarded.
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Proprietary equipment designed for meeting rooms
Proprietary equipment designed for meeting rooms
The Kelio Visio touchscreen terminals, installed outside each room, allow users to check availability, make a reservation and close a meeting early. Designed by Kelio, these devices are fully integrated with the software solution to provide a smooth, seamless experience.
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Expert support throughout every stage of your deployment
Expert support throughout every stage of your deployment
Every Kelio project benefits from dedicated client support, provided by experts with in-depth knowledge of both the software and the physical devices. From installation to upskilling your teams, you will be supported throughout every stage of your deployment.
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