With mass mailing, generate your HR documents with ease and send them for electronic signature with just one click!
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99% customer satisfaction
Personnel management software: centralise your HR data
All your employee data, securely stored in one place with Kelio staff administration management software!
Over 20,000 customers already use Kelio
+ 5 000 000 users worldwide
Solution suitable for SMEs and large groups
Security, traceability and integrity for your data
Finally, all your HR administration centralised
Finding information, generating a contract, tracking certification: personnel management shouldn’t take up half your day. Kelio automates these tasks so you can focus on what really matters.
Generate, send, sign
HR reliability and compliance
Ensure compliance through automatic secure archiving and traceability of HR actions, and centralise your data.
Manage your HR processes
Plan and track every stage of preboarding, onboarding and offboarding using workflows and dashboards.
HR reports in just a few clicks
Manage your HR using customisable charts, continuously updated data and exports ready to be incorporated into your documents.
Features of staff administration management with Kelio
All your employee data in one place
Address, contract, career history, certification: every file is complete, up to date and accessible to authorised personnel only.
Kelio centralises all HR information for each employee in a secure file, accessible in seconds and GDPR compliant.
Mass mailing & electronic signature
From the creation of the HR document to signing, everything is handled within Kelio. The data is retrieved and automatically imported from the employee record from the employee file.
Your documents are always up to date, containing all the latest HR information: say goodbye to errors and omissions!
HR Process & onboarding
Kelio streamlines your onboarding and offboarding processes from end to end. Each employee receives the required information at the right time via email alerts and notifications on their HR portal.
Certifications & medical check-ups
Kelio alerts you before a certification expires or when a medical check-up is due.
You can easily manage notifications by sending an email and automatically creating an appointment in the calendar.
HR Reporting
Headcount, contracts, age, occupational category, gender, disability status: your indicators are compiled automatically and continuously updated.
You gain an accurate and up-to-date overview of your company’s HR situation to support your strategic management requirements.
Appointments with the occupational health department are sent via the software, providing better traceability. We have also set up a certification management system via the Kelio HRIS, as well as staff movement workflows.
Digitise and centralise all your employees’ HR data
Digital employee files are created in the HRIS system for each of your employees. The Kelio “HR Core” module centralises all your staff information, from recruitment through to payroll.
- Personal data: address, emergency contact number, National Insurance number, etc.
- Professional data: job title, department, abilities, activities, skills, etc.
- History: salary, bonuses, medical check-ups, certifications, etc.
- Career management: appraisals, training
- HR contracts and documents, etc.
With Kelio: easily manage updates to your HR information
A single database
Multilingual support
Access 24 hours a day and 7 days a week
Automate your HR documents with mass mailing and electronic signature
Generate your employment contracts, amendments, employment certificates and notifications in just a few clicks using the mass mailing feature built into Kelio. The software retrieves data directly from the employee file and incorporates it into your company documents.
- Create your document templates in Word® format and automatically populate them with HR data
- Send your documents for electronic signature in one click
- Track the status of signatures in real time from an integrated dashboard
- Manage multiple signatures, countersignatures and single signatures
- Simplify archiving: the signed document is automatically saved in Kelio, with no manual intervention required
Streamline your HR processes and make it easier to onboard staff
When an employee joins, leaves or changes roles, a dozen different departments are involved. Kelio organises these processes so that each task is assigned to the right person at the right time.
- Preboarding: enable future employees to enter their details before they start
- Assignment management: IT workstation, network access rights, phone, ID badge, company car, etc.
- Employment and termination notifications
- Preparation of final pay slip and payroll adjustments
- A tracking dashboard to ensure nothing is overlooked and to chase up the relevant teams
Also explore Kelio onboarding software
Keep track of your teams’ medical check-ups and certifications
HGV licence, electrical certification, health and safety at work, compulsory vaccinations – each post has its own requirements. Kelio tracks them, monitors expiry dates and alerts you before it is too late to take action.
- Create your own directory of certifications with validity periods and renewal dates specific to your organisation
- Schedule medical check-ups, certificate renewals and receive alerts before deadlines
- Send email reminders to your employees with automatic appointment creation in their Outlook© calendar
- Automatically generate reasons for absence in the Time & Attendance management and planning modules
- Archive supporting documents and records directly in employee files
- Ensure compliance with all your legal obligations
Free-up your internal HR team through use of collaborative features
Your HR teams shouldn’t have to act as a helpdesk for basic enquiries. Kelio assigns these tasks directly to the relevant staff members via a portal that can be easily accessed from any device.
- Decentralised updating of HR data: employees can view and edit their own employee files
- Self-service submission of expense forms
- Personnel directory and useful numbers, accessible from a PC or mobile phone
- Secure internal messaging system for your organisation, integrated into the HR portal
Access your HR reports in just a few clicks
Making the right HR decisions starts with having the right figures. Kelio automatically compiles your employee data and updates it in real time to give you a comprehensive overview of your workforce.
- Over 30 data fields available (occupational category, contract type, age, gender, disability status, etc.)
- More than 1,000 possible chart customisations
- Several HR report templates included
- Simplified production of statutory reports: Employee policy report, social audit, etc.
- Charts that are easy to export and integrate directly into your HR documents
Kelio, your bespoke personnel management software
Descriptif
Step 1: Centralise your HR data
From the first contract right through to the latest training courses, all staff information is organised into a single file for each employee. Access rights can be configured to ensure optimal management and compliance with the legal framework: each user can only view the information they are authorised to access. You are automatically notified of any changes to the record.
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Step 2: Automate your HR documents
Kelio retrieves data directly from the employee record to populate your contracts, amendments and certificates. You can send documents for electronic signature with a single click and track their progress in real time. The signed document is automatically archived to save time.
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Step 3: Manage your HR processes
Coordinate every stage of your employee arrivals, departures and transfers using automated workflows. ID badge, network access, statutory declarations, final pay slip: Kelio coordinates all these steps between your HR, IT and general services teams.
Descriptif
Step 4: Monitor certifications and medical check-ups
Manage your certification directory and schedule your medical check-ups with automatic alerts before the due date. Notifications are sent by email and supporting documents are automatically archived. Your regulatory obligations regarding human resources are met.
Descriptif
Step 5: Analyse your workforce in real time
Access more than 1,000 customisable HR charts using the 30 data fields available in Kelio. Real-time dashboards, statutory reports (employee policy report, social audit, etc.), annual/monthly targets: make informed decisions without manual calculations and prepare your HR reports in minutes.
Why choose Kelio for your staff administration management?
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Simple and user-friendly interface
Simple and user-friendly interface
Kelio has been designed to be easy to use, for users at all levels (HR administrators, line managers and staff). No lengthy training or resistance to change: the interface is so intuitive that everyone can get to grips with it within a few days.
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Complete and secure centralisation of HR data
Complete and secure centralisation of HR data
All employee data is stored in a secure environment with access rights management, providing you with a complete overview of your workforce and enabling informed decision-making.
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Seamless integration with your HR tools
Seamless integration with your HR tools
Kelio integrates natively with the other modules in the software suite (payroll, appraisals, training, skills development, planning) and interfaces with your third-party tools. Once data has been entered, it is shared across the system, avoiding the risk of duplicate entries.
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Local and responsive support
Local and responsive support
Kelio’s support doesn’t end once your account has been set up. The support team is always on hand to help you fine tune your settings and get the most out of the software in the long term.
They use Kelio personnel management software
Streamlined digital HR management
I now save a huge amount of time, because I export the data directly from the software to fill in the tables I need. My data is consistent and more reliable
Automated workflows: coordinated tasks
We have set up staff workflows. When hiring someone, this enables us to create a file and assign tasks to two or three different people. Everyone performs their task and closes it as they go along. This allows us to track the various workflows.
Complete your HR suite with the following add-on modules:
Would you like to explore all the features of the personnel management module?