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Access control management software: control flow of entries and exits

For companies, safety of people, assets, data and facilities is a top priority: which is why access control for an organisation’s various sites is central to building an effective security system.

Over 20,000 customers already use Kelio

Security and integrity for your data

Access 24 hours a day and 7 days a week

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Clocking in via a Kelio access control reader to boost security at a company building entry.

Supervision and alerts in real time Track entries and exits, get real-time alerts and notifications, monitor and oversee your system remotely (2D/3D).

Advanced integration with time management systems To guarantee maximum security, access permissions are automatically synched with working hours, schedules, absences/leave and HR contract end dates.

Automated processes and seamless technical integration For event-driven automated flows, connect access control to other integrated systems, such as lighting, alarms, heating/air conditioning, building management systems, sensors, gates and doors.

List of people present in the event of a fire alarm Automatically generate lists of people present by meeting point, site or building, and send it straight to the evacuation leads’ phones.

Key features of kelio's access control software

Kelio access control software screen for configuring user-specific access rights and permissions.

Ultra-defined access rights management

The software lets you set permissions by security level, profile (staff, visitors, service providers), authorized zones and times.

Each user is only granted access to the spaces they need.

Kelio access control software screen showing a full log of all access to the premises

Fully traceable events

All entries, exits and cases of access being granted or denied are logged.

You’re given a detailed history log that’s key to both security and audits.

Kelio access control software screen for configuring access opening times

Smart management for physical access

The system covers:

door contact to send you alerts: when a door has stayed open, when an employee has clocked but hasn’t opened a door, etc.
an anti-passback feature that lets you check the route taken or time lapse between two events (such as timing adjustments for people with reduced mobility).

Kelio access control software screen for opening a door using a phone

Granting access remotely or on site

Access permissions can be granted directly from the software or on a smartphone.

You are shown who tried to open the door, when and why, allowing you to monitor access in real time.

Kelio-made clocking terminals for managing access

Standalone and compatible

If the server is down, access permissions remain active thanks to local storage in the concentrator unit.

The software is compatible with a wide range of access readers, barrier locks and CCTV systems.

Ask for a demo of our access security solutions

Oversee access to your sites in real time with purpose-built access control software

Analyse and monitor all activity across your premises. From automatic reporting (regular emails containing personalised reports) to real-time monitoring within the software, easily and securely manage all access control events:

Monitor access to your buildings in real time

2D/3D graphic building monitoring that instantly displays alarm zones, as well as action and decisions taken in real time
Visual alerts (flashing indicators, pop-ups, etc.) for specific events, such as a door that has been left open, a power outage, an alarm triggered, or an entry code that has been compromised.
Individual ID profiles displayed at access points
Real-time headcounts by zone or by counting vehicles in your car park
Sending alerts by text or email in cases of suspicious access, a compromised code, etc.
Traceability for access control events
Intruder alarm activation
Real-time monitoring for access hardware: concentrator, readers, doors, barriers, turnstiles and gates.

Try Kelio: the GDPR-compliant access control software that meets security standards

Hosting as per ISO 27001

SLA 99.9%

39 years of software expertise

Make managing access rights for your employees a breeze

A number of different factors go into handling access management, control and security for your buildings:

Flow (people and vehicles)
Different security levels needed for different areas of your buildings
Inside-out control of permissions and rights to comply with GDPR requirements
Configuring access to align with HR and time management data (number of days worked, schedules, rosters, level of responsibility, etc.)

Our access control software is intuitive and easy to use, ensuring quick onboarding and paving the way for a straightforward approach to custom-built access rights.

This company is using Kelio to monitor access to its sites

Manage site access under restricted conditions

You can configure access conditions by individual, team or working hours. Our maintenance and IT teams, for example, have full access to the site, while support staff are restricted to specific times and access for the production teams is restricted to their actual work.

Mathieu Toussaint Payroll and compensation manager

Kelio’s software for streamlining access management across all your sites.

Centralise access management across all your infrastructure

Whether you manage one site or several, access control solution lets you juggle all your different access rights within a single simple interface. Make supervising all your buildings simple, streamlined and fully secure!

Real-time multi-site management, all from a single dashboard
The same access rules applied across different sites
Streamlined event tracking, whether for head office or an agency
Settings you can customise by site, building or area

Access control management software that connects to your hardware

Kelio’s hardware and software solutions let you manage all your automated system integrations. Access control events that can trigger specific actions:

Automatic lighting when a door/gate is opened
Alarm activated at last clocking
Heating or air conditioning activated
Home automation and building management systems
Open windows detected
Electric machinery management
And other automated management

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Integrate access control with your other systems and solutions

Connect access control to your HR software

Native integration of the access control software with a time management solution for simplified access management.

Access to sites and buildings conditional on:

working hours
absences/leave
and each user’s schedule.

An employee profile can be set up in either the time and activity management module, or the access control module. It is duplicated from one module to another, either automatically or by request, in order to align with the procedures in place within each organisation.

A flexible and scalable security system that adapts to your constraints

Kelio adapts to your needs both now and in the future: the access control software is easy to integrate with all your security hardware and day-to-day uses. The system grows with your business, without undermining what already works for you.

Easy to integrate with your automated hardware and building management systems
Alarms, lighting, heating and more, all activated automatically
Compatible with all types of facilities, including offices, warehouses and industrial sites
Options to scale up without overhauling your infrastructure

Find out about our comprehensive hardware and software solutions for safeguarding access to your premises.

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Turnkey set-up and configuration carried out by Kelio

There are no shortcuts when it comes to setting up a gold-standard access control system. From planning and integration to checking in with stakeholders, every little detail is vital to ensuring your company stays secure and compliant.That’s why Kelio’s experts are there for you from day one, supporting you in mapping out your vision, anticipating your needs, guiding you through the process step by step, and getting you up and running with custom-built software.

Magnifying glass illustration: auditing and assessing a company’s access control needs.

Checkmark icon for choosing a secure access control system

Cog icon: configuring and setting up your access management software.

Training illustration: building staff awareness of the Kelio authentication system

Cycle and checkmark symbol: carrying out regular maintenance and upkeep for access control hardware.

Step 1: Assess your needs

Your Kelio expert works with you to pinpoint your company’s hotspots (areas that need access control) and determine the right access level for each zone.

Step 2: Choose your system

Your contact will work with you to identify your specific needs based on your size and number of employees, along with your building’s security requirements.

Step 3: Set up and configuration

Kelio’s project managers and installation technicians are trained in all stages of the process, and will oversee roll-out.

Step 4: Staff training

Enjoy custom training in how to use the access control system, including identification, authentication and permissions.

Step 5: Maintenance and updates

Our access control software and readers undergo regular updates to ensure everything runs smoothly. You have the guarantee of a hardware and software infrastructure fit to stand the test of time. In the event of anomalies or in case you need help, our France-based support team is on hand to step in.

Technical support whenever you need it and ongoing, built-in maintenance

Over and above the software, Kelio supports you with local service you can trust for watertight set-up, regular updates and responsive assistance day after day.

Custom support with installation and configuration
Practical training for your admin and technical teams
Corrective maintenance and upgrades included
Highly responsive technical support based in France

Simpler management of user profiles and rights

Simpler management of user profiles and rights

Admin staff are able to easily set the right permission levels for every individual employee. Thanks to its advanced personalisation features, Kelio meets all your company’s most specific needs.
Real-time supervision and complete traceability for all access points

Real-time supervision and complete traceability for all access points

Kelio gives you a full history log of all access control events: get insights into exactly who accessed what zone and when to take your security and compliance to the next level. Give your staff the ability to monitor activity in real time and empower them to detect anomalies in a flash. Kelio sends instant alerts of any unauthorised access or suspicious activity, keeping you ultra-responsive in the face of any potential threats.
Access control system integrated with time management systems

Access control system integrated with time management systems

T&A, HR and access control modules interface automatically, giving you full, transparent synching of all your access control and attendance data. Employees can only access company premises when authorised to do so based on their schedules, work hours and profiles.
Wide range of compatible access hardware

Wide range of compatible access hardware

Kelio works with a broad range of access hardware, including badge readers, electronic locks and automatic doors and turnstiles.

These companies are using Kelio to monitor access to their sites

Securing a production site

We hope to use Kelio’s access control software to boost security throughout our building by preventing theft and monitoring who enters and exits the facility. As part of this movement, we’ll be installing a turnstile at our new production site.

Claire Picaut HR manager

Control access to protect food safety

Linking our access control and time management systems saves us entering the same information twice and lets us ramp up security when an employee leaves, as they are stripped of their access to our plants.

Antoine Leroy HR Director

How does access control management software work?

Access control management software lets you monitor access to a company or site by deciding what employee or visitor profile can access what, when and how. In practical terms, it helps you to set up entry rights according to profiles, times or areas of the building.

What is the difference between physical access control and access control software?

Physical access control refers to tangible access hardware and obstacles: badge readers, electronic locks, turnstiles, secure doors, etc. The software, meanwhile, is the “brain” behind the system: it manages access rules, user profiles and authorised times, and then controls the whole system remotely.

Can access control management software be used on multiple sites?

Yes, absolutely. Kelio software is designed for centralised and multi-site management. You can manage different buildings or sites from a single interface, with access tailored to each location. Handy if you have several entities, branches or plants to supervise!

What types of badges and readers can be used with the Kelio solution?

Kelio is an open, modular solution. You can use it alongside:

RFID badges (MIFARE®, HID®, etc.)
Biometric readers (fingerprints)
Keypads
QR codes
Bluetooth/NFC readers (for smartphone access)

Is the access control management software compatible with GDPR?

Yes, Kelio fully complies with the General Data Protection Regulation (GDPR).In practice, this means:

In-depth management of access rights to personal data
Configurable data retention periods
Sensitive data encrypted
Full traceability of actions

Is access control software suited to restrictive industry contexts?

Yes, access control software is perfectly suited to industry. The solution is suitable for organisations of all sizes and business sectors, regardless of the level of security required, including SEVESO sites and high-security buildings. The software allows users to supervise buildings in 2D/3D for an instant overview of alarm zones, and the ability to manage automated systems, such as turning on lights automatically when an access point is opened. Because rules and permissions are stored in the concentrator unit, the system is able to continue operating in the event of a network outage, ensuring all-important operational continuity in industrial settings. Kelio boasts proven, recognised expertise and experience in successfully managing complex projects in everything from chemicals to industry.

Does access control software meet health sector standards and particular needs?

Yes, access control software is perfectly suited to health sector. Kelio is used across a range of sectors, including healthcare, and shines in its ability to pull HR processes together on a single platform, all while adapting to ultra-specific industry needs. The software offers start-to-finish traceability along with an in-depth log of all access control events, giving you insights into exactly who accessed what zone and when. This supports you in taking your security and compliance to the next level: two non-negotiables for companies operating in the health space, and vital for protecting high-risk areas (pharmacies, operating rooms and archives). The customisable element of the access rights feature can be configured to different variables (such as working days and hours, schedules and seniority), making it particularly useful for managing healthcare shift teams.

Is access control software suited to standards and norms in the food industry?

Yes, access control software is specifically designed to align with the food industry’s stringent standards and norms. Kelio’s access control software is fully compliant with food industry standards and brings users a modular, scalable solution packed full of multi-site features and centralised monitoring. Monitoring people coming in and out of production areas, restricting access to high-risk zones (such as cold rooms and sterile areas), and ensuring full traceability of entries/exits are all features that directly align with food industry requirements. For over 39 years, Kelio has been driving complex projects in this field, resulting in tried-and-tested expertise in supporting companies on the road to making their access control systems compliant.