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Onboarding software: improve the induction of new employees

Automate the onboarding process for your new employees, from the job offer through to the end of their probationary period, and streamline HR processes throughout their time with the organisation.

Over 20,000 customers already use Kelio

A single database

A modular HR solution

An intuitive, user-friendly interface

Prepare your employees to take up their new post with complete peace of mind

Seamless and customised onboarding

Start onboarding your new employees even before their first day, with a tailor-made itinerary adapted to your culture and values.

Increased productivity for HR teams

Automate the assignment and tracking of onboarding tasks with Kelio, and free yourself from repetitive administrative tasks.

Reduce errors and delays

Schedule automatic actions and alerts! The software makes sure that every step is completed on time and nothing is overlooked.

Improved employee experience and stronger employer brand

Show your new recruits you value them right from the start: this will boost their commitment and strengthen your company image.

Key features of Kelio onboarding software

Screenshot from Kelio onboarding software displaying a dashboard for tracking the tasks to be carried out when a new employee joins the company

Customisable onboarding programmes

The software creates customised onboarding programmes tailored to different roles (permanent staff, work-study trainees, managers) and company entities.

Each step can be configured: tasks to be carried out, deadlines, staff involved, reverse scheduling, etc.

Kelio onboarding interface for viewing the tasks to be carried out by type of employee

Automated HR task management

Kelio centralises and automates all the tasks involved in onboarding a new employee: ordering equipment, creating badges, setting up access, sending documents for electronic signature, and preparing the Welcome Pack.

Say goodbye to oversights and duplicated tasks!

Real-time tracking of progress

Each itinerary is managed using a clear dashboard displaying the progress with onboarding and alerts in the event of any delays.

You gain greater visibility, responsiveness and reliability.

Kelio software home screen displaying information regarding the arrival of a new employee

Integration into a complete HRIS platform

The onboarding module integrates seamlessly with the Kelio HR ecosystem (Time & Attendance management, absences, HR records, etc.), ensuring smooth data management and continuity across the administrative, contractual and operational stages.

Kelio onboarding interface displaying a dashboard for tracking employee onboarding, crossboarding and offboarding

Comprehensive management of the employee life cycle

In addition to onboarding, the software also supports preboarding (before a new employee starts), reboarding (returning to work after an absence), crossboarding (internal mobility) and offboarding (departure).

Every process is structured and tracked, so that nothing is left to chance.

Explore onboarding with Kelio

Save time with intuitive onboarding software

Take control of every aspect of your onboarding process to reflect the culture and values of your company. With Kelio, you can tailor each onboarding programme to suit your requirements: the number of tasks, the sequence of actions, the staff involved, deadlines or a reverse schedule. Provide a seamless, consistent and engaging onboarding experience for all your new employees.

Offer a clear and personalised onboarding programme
Involve internal teams in the onboarding of new recruits
Automate reminders and follow-up for onboarding activities

Try Kelio: simplify the first steps of new employees in your company

Security and integrity for your data

+ 5 000 000 users

Solution for SMEs & large groups

Standardise the experience across all your locations

With Kelio, you can automate and structure your onboarding process, whatever the site or the type of employee involved. You define customised itineraries based on the type of employee (permanent staff, work-study trainees, managers, etc.) or entity, then list the actions to be taken, the deadlines to be met and the departments involved.

Set up processes tailored to each type of employee or each entity
Ensure a consistent, multi-site experience without having to reinvent the process each time
Access dashboards to monitor progress in real time and identify delays

Unify onboarding, administrative management and HR monitoring

With Kelio, onboarding isn’t a standalone process: it’s directly integrated into the HRIS, ensuring a seamless transition between onboarding, staff management and HR compliance. As soon as the contract is signed, you can centralise all administrative data and track every step from a single platform.

Integrate onboarding into Kelio’s comprehensive HRIS platform
Switch to staff management, planning or absence management with a single click
Ensure compliance with legal requirements from day one (contractual documents, medical examinations, etc.)

Strengthen commitment and support your employees

Through its customisable features, Kelio software makes it easier to manage internal HR processes using the same principles as those applied to onboarding. This allows you to centralise and automate the management of HR processes such as:

Preboarding: secure the arrival of new employees and maintain contact with them via a personalised portal that provides all the necessary information before they arrive on site.
Reboarding: facilitate an employee’s return to work after a long absence (long-term illness, maternity leave or sabbatical, return from an overseas posting, etc.)
Crossboarding: simplify an employee’s move to a new role within the same company.
Offboarding: support employees leaving the company to ensure all necessary tasks are completed: return of work equipment and access badges, deactivation of IT access, cancellation of subscriptions and other administrative formalities, determine the final balance and payroll declarations, etc.

Kelio’s onboarding software offers a comprehensive solution for managing the entire employee life cycle, from recruitment to the end of their employment with the company.

Offboarding, Reboarding…: why you should enhance your longer-term Onboarding process

A seamless and personalised onboarding process before the first day at work

A seamless and personalised onboarding process before the first day at work

Give your new employees a warm welcome, even before they take up their post. Through careful planning, mistakes and delays are eliminated, and every new recruit feels welcomed, supported and valued from the very first moment.
More efficient HR through automation and simplified monitoring

More efficient HR through automation and simplified monitoring

Free your HR teams from time-consuming tasks: automate routine tasks, streamline delegation and centralise the monitoring of each stage of the onboarding process. Your administrators become more productive and can focus on what really matters: people.
A powerful tool for your employer brand

A powerful tool for your employer brand

Successful onboarding means an engaged employee who will act as an ambassador for your company. By paying close attention to each stage of the onboarding process, you can boost your appeal, build loyalty among your staff from day one, and permanently improve your employer brand.
A French solution that is scalable and seamlessly integrated with your HRIS

A French solution that is scalable and seamlessly integrated with your HRIS

Kelio is a 100% French software solution, designed to adapt to your growth and specific needs. A comprehensive, modular HRIS software solution that grows with you. You’ll also benefit from personalised project support from HR experts at every stage.

What features does onboarding software offer?

Onboarding software helps you organise the induction process for new employees from the moment they sign the employment contract. Some of the most commonly used features are:

Customisable onboarding programmes
Managing tasks to be completed before arrival (equipment, access, HR documents, etc.)
Welcome portals for new recruits
Automatic notifications to the relevant teams (IT, HR, managers)
Real-time tracking of the progress of the onboarding process

How do I choose the right onboarding software for my company?

To make the right choice, ask yourself the following questions:

Does the software allow you to customise onboarding depending on the role or department?
Is it easy for HR staff, managers and new employees to get to grips with?
Can it adapt to your company’s needs (number of employees, multiple sites, remote working)?
Does it integrate with your other HR tools (HRIS, Time & Attendance management, etc.) to avoid duplicate data entry?
Does the software include electronic signature management for signing HR contracts, company policies, etc.?

Kelio, for example, is flexible and adapts to your internal processes, regardless of the size of your company.

What are the benefits of HR onboarding software?

Time savings for HR teams through task automation
A positive employee experience from day one
Fewer errors and oversights (equipment, access, administrative documents, etc.)
Greater engagement among new recruits through structured onboarding
Better internal collaboration between HR, managers and support departments

Can onboarding software be connected to other HR tools?

Yes, good onboarding software integrates easily into your HR ecosystem: time management, paperless HR documents, payroll and talent management systems. With Kelio, a comprehensive HR suite, connections between the modules are seamlessly integrated.

Is the Kelio onboarding software suitable for both SMEs and large companies?

Absolutely. Whatever the size of your workforce, Kelio adapts to your internal processes and organisation. The Kelio solution is modular and scalable: SMEs benefit from a tool that is easy to configure and quick to deploy, while large companies benefit from advanced, multi-site functionality, with detailed management of roles and permissions.

Is the onboarding software available to new employees before their first day at the company?

Yes, the Kelio software includes a comprehensive preboarding module. Once they have received their login details, new recruits can log in to their employee portal and:

Enter their personal details directly into their employee file and upload certain administrative documents
Complete and sign their employment contract, company policy or any other HR document using an electronic signature
Discover their new personalised workspace, branded in the company’s colours, and view information (welcome booklet, latest news, etc.) even before they arrive on site
Interact with their future colleagues and manager via an integrated messaging system
Receive all the important information they need for their first day at work: directions, training schedule, etc.