Automate the sending of contracts, certificates and end-of-period documents; everything is sent at the right time. Track them and send reminders as needed.
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99% customer satisfaction
Electronic signature software: digitise your HR documents
Send your HR documents for electronic signature, track them, send reminders and archive them – all from a single module! Signing your HR documents and getting them signed has never been easier.
Over 20,000 customers already use Kelio
Hosting as per ISO 27001
Solution suitable for SMEs and large groups
Security, traceability and integrity for your data
Sign your HR documents online
With Kelio, your employees can sign their contracts, amendments and end-of-period statements from their phone or computer. Documents are sent, signed and archived automatically.
Saves time
Recognised legal validity
Authenticate your signatures using e-IDAS certification. An electronic signature has the same legal validity as a handwritten original.
A cost that matches your needs
Only pay for what you use! Signatures are billed quarterly.
Secure and accessible archiving
Automatically centralise all your signed documents in Kelio. Find them at any time in just a few clicks.
Time-saving features of the administrative signature
Centralised dashboard of your sent documents
Track all documents sent for signature on one screen. Remind a signatory or cancel a signature request in just a few clicks, without leaving Kelio.
Signature on PC and mobile, made simple
Your employees can sign from their computer or phone using a unique identification code. There is no account to create or software to install.
Send documents from within your Kelio modules
Direct mail documents, end-of-period reports, PDFs: send them directly for signature from the modules where your documents were created.
One-click filterable archiving and export
Find your signed documents using filters and export them in bulk to a zipped file. Everything is paperless, and Kelio guarantees the integrity and security of the documents.
Customisable signing processes
Enable the employer signature feature, add additional signatories and set the order of signature to match your own templates.
With Kelio: track, send reminders and archive your HR documents all within the same software
Certified ISO 9001/14001
Controlled cost
Access 24 hours a day and 7 days a week
Sign your HR documents remotely, without any paperwork
Employment contracts, end-of-period reports, rules of procedure, amendments, staff administration, etc. With Kelio, your employees can sign documents from their phone or computer, wherever they may be. No need to print, frank or wait for a reply by post.
- Signature on a PC or mobile using a unique code sent by email or text message
- Valid for all your HR documents: contracts, certificates, collective agreements
- New employees, remote sites, remote working: signing documents has never been easier
- e-IDAS-certified legal validity, equivalent to a handwritten signature
A dashboard to manage all your sent documents
You have a real-time view of the status of each document sent for signature. Instead of managing multiple Excel© files, you can track, chase up or cancel anything from a single Kelio screen.
- Track the progress of each signature request over the selected period
- Chase up late signatories in just a few clicks
- Cancel or revoke a signature request in the event of an error
- View your signature usage in real time
Send documents directly for signature from your Kelio modules
No need to re-enter or export your documents: the signature process is triggered directly within the software, where your documents have already been created.
- Documents sent by mass mailing from the HR Core: contracts, certificates, etc.
- End-of-period reports from the T&A module
- PDF documents (rules of procedure, health and safety protocol, etc.)
- Company signature included as standard; additional signatories can be configured
Automatic archiving with no need for manual filing
Once signed, your documents are automatically archived in your secure Kelio workspace. This represents a 50% saving per electronically signed document compared with the paper format, and a 100% reduction in the time spent on paper archiving.
- Filters to find a document in seconds
- Bulk export of multiple documents into a zipped file
- A verification file attached to each document to certify its authenticity
- 100% of time spent on paper archiving eliminated
Signature processes tailored to your organisation
Every company has its own approval procedures. The software thus allows you to customise your signature templates to suit your needs.
- Employer signature option enabled or not, depending on the document type
- Additional signatories as required: manager, senior management, other
- Definition of the order of signature
- Each template saved so that there’s nothing to reconfigure the next time you send a request
A secure and compliant signature
The Kelio solution features built-in regulatory compliance. Every signature is certified, and every document is accompanied by a validation file. No legal settings to configure.
- e-IDAS compliance is guaranteed through our certified partner, Nitro Sign
- An automatic validation file is generated for every signed document
- The signatory’s identity is verified using a unique code sent via email or text message
- The process is fully compliant with the GDPR
A simple authentication system that is accessible to everyone
Descriptif
Step 1: Configure your signature templates
Define your company signature rules once and for all: employer signature, additional signatories, order of signature. One template per document type and it’s done.
Descriptif
Step 2: Send your documents for signature in just a few clicks
Select your documents from your usual Kelio module and send them. Your employees receive a link and a unique code by email or text message to sign from their PC or mobile.
Descriptif
Step 3: Track, chase up and archive with ease
From your dashboard, view the status of each document, chase up late signatories and view your automatically archived signed documents. Export them in bulk with a single click if necessary.
Why use Kelio electronic signature?
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Fully integrated – no need for third-party software
Fully integrated – no need for third-party software
The electronic signature module is directly connected to your other modules. You generate your documents from HR Core or T&A, send them for signature and archive them, all without leaving Kelio.
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Data always up to date
Data always up to date
Kelio centralises your employees’ contact details and their reporting lines. Documents are generated with the correct information from the outset, and managers’ signature workflows are updated automatically.
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One contract, one point of contact
One contract, one point of contact
No need for an external electronic signature service alongside your HR software. With Kelio, digital signatures are an integral part of your HR ecosystem. Everything is managed through a single contract on a single platform and via a single interface.
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Pay-as-you-go pricing
Pay-as-you-go pricing
You only pay for the signatures actually used by your company, billed quarterly. The unit cost decreases as volumes increase. You’re not tied to a fixed contract, and no signature is billed twice.
Complete your HR suite with the following add-on modules:
Want to discover all the benefits of electronic signature?